Now Hiring

Construction Project Administrator

ICON develops advanced construction technologies that advance humanity. Using proprietary 3D printing robotics, software and advanced materials, ICON is shifting the paradigm of homebuilding on Earth and beyond.

CONSTRUCTION PROJECT ADMINISTRATOR

Reports to: Head of Homebuilding
Vacation: Unlimited
Travel Requirements: <10% (2-4 weeks)
Start Date: Summer 2021
Location: Austin, TX

ICON is seeking a Construction Project Administrator to support the team as we deliver dignified, resilient 3D-printed housing. The ideal individual would have a minimum of 3+ years of project administration experience in the construction industry and should have a comprehensive understanding of the entire construction process from Pre-Construction to C/O. This individual will work as a member of the Construction Operations team and support multiple different types of projects, including residential, military, and NASA. This individual must be able to successfully collect, process and organize disparate kinds of information and must be able to liaise with numerous stakeholders both internal and external. The ability to coordinate multiple overlapping tasks essential to a successful project is essential. We are looking for a flexible, detail-oriented team player with the ability to manage multiple tasks, produce quality work, and consistently meet deadlines. Most importantly, the ideal applicant will be an enthusiastic member of a dynamic startup team, which is creating dignified, resilient housing.

RESPONSIBILITIES

  • Provide job costing assistance, including budgets, billings, A/P, A/R, Payrolls, CPR's. Serve as a liaison between Project Managers and Accounting Department

  • Assist with draw requests as necessary

  • Ensure Subcontractor compliance & control (subcontracts, billings, releases, certified payrolls, prelims, releases)

  • Ensure that all contract milestones are being met, documented, and communicated

  • Review client contracts to understand accounting requirements & protocols

  • Keep project paperwork organized, documentation and tracking, filing and scanning, RFI's, submittals, various special projects

  • Support and work hand-in-hand with Project Managers for the duration of each  project. 

  • Assist with project audits

  • Coordinate and schedule stakeholder meetings

  • Assist corporate staff with other duties on an as-needed basis

QUALIFICATIONS

We are looking for a flexible, detail-oriented team player with the ability to manage multiple tasks, produce quality work, and consistently meet deadlines. The successful candidate will possess:

  • Excellent listening skills and strong oral and written communication skills

  • A proven track record of organization and administrative proficiency

  • The ability to identify, analyze and execute on administrative needs

  • Proficient computer skills in all Microsoft Office applications and in accounting cost management software

  • 3+ years of experience as a project administrator, preferably within the construction industry

  • Strong understanding of construction accounting a plus

  • A strong work ethic and a “can-do” attitude

  • Prior construction experience in the City of Austin a plus

  • Ability to prioritize and stay cool in a dynamic start-up environment

ABOUT THE TEAM

Solving one of the most challenging problems humanity faces requires a level of diversity across disciplines. ICON believes that by being a non-homogenous organization, we can capture unique perspectives, educational backgrounds, and ideation. We strive to be inclusive and seek team members who share our passion for the mission within the mission: building robust and diverse teams to help us prevail in the face of our challenges. 

We're a team of varied backgrounds, countries, and experiences, and we believe our differences make us stronger as we tackle some of the most challenging problems of our time. Our team is full of creative minds from places like MIT, NASA, Tesla, and Caterpillar - some with science and engineering PhDs and others with more eclectic degrees like vocal jazz and psychology. This breadth of lived experience, combined with the depth of personal knowledge on our team, gives us the ability to think differently and find solutions others might miss.

MISSION-DRIVEN

Every startup wants to change the world, but we genuinely believe we're not being hyperbolic when we say this technology has the potential to reinvent human shelter, dramatically improving quality and resiliency while driving down costs to make housing affordable for everyone. We believe in harnessing the power of construction technology for the good of all humanity, both here on Earth and off-world. And while we get excited about R&D accomplishments in the lab, we get more excited when we see our work out in the real world, printing real homes for real people.

We work hard because we know what we are doing can reshape the way we live as a species. And it doesn't hurt that it's super fun. Where else do you get to play with giant robots and see the results of your work manifest in beautiful full-scale buildings that didn't exist before—and that someone can now call home?

WHAT IS NEXT?

In addition to a resume, please provide a cover letter that shows why your past experiences and future aspirations make you a solid fit for this role.

Sound good? Submit your application today!

ICON is an equal opportunity employer committed to fostering an innovative, inclusive, and discrimination-free work environment. Employment with ICON is based on  merit, competence, and qualifications. We provide employment opportunities without regard to age, race, color, national origin, religion, disability, sex (including pregnancy, sexual orientation, or gender identity), genetic trait, veteran status, or any other protected characteristic in accordance with applicable law. If there are accommodations we can make to help ensure you have a comfortable and positive interview experience, please let us know.

Headhunters and recruitment agencies may not submit candidates through this application. ICON does not accept unsolicited headhunter and agency submissions for candidates and will not pay fees to any third-party agency without a prior agreement with ICON.