Now Hiring

Executive Assistant to the CTO

ICON is looking for an experienced Executive Assistant to provide personalized support in a well-organized and timely manner to the office of the CTO. In this role, your day to day will involve supporting the CTO in a variety of tasks to support organization and efficiency while driving ICON’s mission and values forward. This role reports to ICONs CTO and is based at our Austin, TX campus. 

RESPONSIBILITIES:

  • Oversee calendars and schedules for the CTO, communicating regularly to review schedules to ensure all meetings and appointments are captured and accurate.
  • Partner with the internal teams to schedule appointments and book travel arrangements.
  • Maintain a high level of confidentiality and discretion regarding all matters and documents.
  • Assist with the management of email for the CTO.
  • Organize  meetings; including scheduling, sending reminders, and organizing catering when necessary.
  • Assist CTO in creating and communicating meeting agendas.
  • Assist CTO with internal and external communication to distribute information related to meetings and/or coordinate preparation documents, set up for personal and business meetings.
  • Proactively work with related teams to communicate schedules, travel and events as needed.
  • Manage and schedule responsibilities as needed such as special corporate projects, corporate sponsored events, corporate maintenance and other office needs.
  • Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive’s behalf.
  • Take comprehensive organized notes for meetings when requested.
  • Prepare for corporate, personal or other meetings by ordering and setting up equipment and or supplies as needed.
  • Act as lead in organizing personal and corporate events/meetings such as managing vendors and being the point of contact for all matters from start to finish.
  • Promptly answer calls and respond to messages.
  • Manage all expenses and expense reimbursements.
  • Maintain appropriate files so they are available and organized if requested.

 

MINIMUM QUALIFICATIONS

  • 5+ years' experience as an administrative/executive assistant for a high-growth company.
  • A proven ability to execute with consistent delivery.
  • Superb organizational skills and attention to detail.
  • Excellent prioritization skills and efficient multi-tasking.
  • Intermediate user experience with ical and Google calendars and Office for Microsoft and Mac.
  • A strong ability to build working relationships with co-workers and facilitate the distribution of necessary information. 
  • A growth mindset: desire to learn, grow and embrace new ideas.
  • Ability to work autonomously on assignments and handle sensitive and confidential information with integrity, discretion and utmost secrecy.
  • Must have the ability to thrive in a fast paced rapidly changing environment.

 

PREFERRED SKILLS AND EXPERIENCE

  • Preference for experience with technology sectors.
  • Preference for experience with both public and private companies.
 
ICON is an equal opportunity employer committed to fostering an innovative, inclusive, and discrimination-free work environment. Employment with ICON is based on  merit, competence, and qualifications. We provide employment opportunities without regard to age, race, color, national origin, religion, disability, sex (including pregnancy, sexual orientation, or gender identity), genetic trait, veteran status, or any other protected characteristic in accordance with applicable law. If there are accommodations we can make to help ensure you have a comfortable and positive interview experience, please let us know.
 
Headhunters and recruitment agencies may not submit candidates through this application. ICON does not accept unsolicited headhunter and agency submissions for candidates and will not pay fees to any third-party agency without a prior agreement with ICON.
ABOUT THE TEAM

Solving one of the most challenging problems humanity faces requires a level of diversity across disciplines. ICON believes that by being a non-homogenous organization, we can capture unique perspectives, educational backgrounds, and ideation. We strive to be inclusive and seek team members who share our passion for the mission within the mission: building robust and diverse teams to help us prevail in the face of our challenges. 

We're a team of varied backgrounds, countries, and experiences, and we believe our differences make us stronger as we tackle some of the most challenging problems of our time.

MISSION-DRIVEN

Every startup wants to change the world, but we genuinely believe we're not being hyperbolic when we say this technology has the potential to reinvent human shelter, dramatically improving quality and resiliency while driving down costs to make housing affordable for everyone. We believe in harnessing the power of construction technology for the good of all humanity, both here on Earth and off-world. And while we get excited about R&D accomplishments in the lab, we get more excited when we see our work out in the real world, printing real homes for real people.

We work hard because we know what we are doing can reshape the way we live as a species. And it doesn't hurt that it's super fun. Where else do you get to play with giant robots and see the results of your work manifest in beautiful full-scale buildings that didn't exist before—and that someone can now call home?